Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.
We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.
( Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)
For further information about this post please contact Elen Foulkeson 07958181570
Interview date to be confirmed.
Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH
Tel: 01286 679076
E-Mail: Swyddi@gwynedd.llyw.cymru
CLOSING DATE: 31.07.2025 The Council will request a Disclosure from the Disclosure and Barring Service for the successful candidate.
If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly. Recruitment Pack Children and Supporting Families.pdf
Person Specification PERSONAL ATTRIBUTES
ESSENTIAL
Ability to present oneself confidently and also show courtesy at all times
A flexible attitude
Ability to work independently
DESIRABLE
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QUALIFICATIONS AND RELEVANT TRAINING
ESSENTIAL
GCSE or equivalent in Welsh or English and Mathematics.
Education to an acceptable standard in administration and computer systems.
DESIRABLE
Qualifications in using Databases and Spreadsheets.
NVQ Level 3 or Certificate in Business Administration.
ECDL
RELEVANT EXPERIENCE
ESSENTIAL
Experience of using Word, Excel and Access
Minute taking in meetings
Maintaining of Office Administration systems.
DESIRABLE
-
SKILLS AND SPECIALIST KNOWLEDGE
ESSENTIAL
Ability to communicate effectively with people and respecting the need to be confidential.
Ability to present accurate and neat work regularly.
Being organised and prioritizing work as needed
Word processing skills
DESIRABLE
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LANGUAGE REQUIREMENTS
ESSENTIAL
Listening and Speaking - Higher Level
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions. Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.
Reading and Understanding - Higher Level
Able to understand standard written Welsh and English; both formal and informal. Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.
Writing - Higher Level
Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).
Job Description Purpose of Post.
- Ensure that the people of Gwynedd are at the centre of everything we do.
- Deliver the administrative requirements of the Early Years Unit and set effective systems in place to ensure quality administration.
Responsibility for Resources. . e.g. staff, finance, equipment
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Main Duties .
- Deliver the administrative requirements of the Early Years Unit and set effective systems in place to ensure a quality administration in accordance with the following requirements:-
- Arranging meetings, events and training and preparing agendas, collecting and distributing information, sending letters and reminders.
- Attending meetings and taking detailed and accurate minutes.
- Word processing such as letters and reports.
- Establishing and maintaining a paper and electronic filing system
- Answering the phone, recording messages and maintaining the diaries of the relevant staff
- Ordering resources, photocopying, collecting and distributing the post
- Raising, processing and tracking invoices and producing financial monitoring reports as required
- Keeping and recording petty cash
- Reception and room hiring and setting up the rooms as the clients' wish.
- Administrating grants by collecting applications, service level contracts, monitoring reports and processing payments.
- Assisting with arranging training for the Early Years workforce.
- Work as part of a team to provide general administration in the office and delegate for other members of the administrative team as required (which can sometimes mean working from other sites)
- Report on any issues to the Senior Administrative Assistant or the Senior Manager within the unit.
- Assisting with marketing all the Unit's work by ensuring regular publicity campaigns such as -
-Regularly updating the Teulu Gwynedd website and social media platforms.
-Display information on centre notice boards.
-Producing articles, statements and publicity materials
-Arranging press advertisements.
- Look after reception by responding to the enquiries of visitors who choose to call in and also responding to phone calls or e-mail and referring these on as necessary. Ensuring a high standard of Customer Care, taking and transferring messages clearly and concisely and treating visitors courteously at all times. Keep the reception tidy at all times Assist with H&S checks on site.
- Responsibility for administrating the hiring of resources on site.
- Ensure there is consistency in the administrative support within the Service, by close cooperation with other Assistants and Senior Assistants in the unit.
- Responsible for self-development.
- Ensure compliance with workplace Health and Safety regulations in accordance with the responsibilities noted in the Health and Safety at Work etc. Act 1974 and the Council's Health and Safety Policy.
- Operate within the Council's equal opportunities and equality policies.
- Responsible for managing information in accordance with the Council's information management standards and guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
- Commitment to reducing the Council's carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council's Carbon Footprint.
- Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
- Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.
Special Circumstances. . e.g. the need to work unsociable hours, special working arrangements etc.
Working Hours: 29.6 hours a week but requested to work on a flexible rota. There will be a need to work unsociable hours occasionally.
